Done-For-You AI Workforce Operations for Staffing Agencies

Your AI Workforce Operating System. Priority launch in 48 hours.

Anahera builds, launches, and manages an AI Coordinator for your staffing agency - answering employee calls 24/7, handling routine workforce issues, escalating urgent cases, and turning every conversation into real-time operational insights. It runs as an independent secure web-based layer beside your current ATS, CRM, planning tools, and phone setup.

Book Live Demo Try AI Coordinator

24/7 employee calls WhatsApp, SMS, email Standalone or API-connected 48h priority option

Independent add-on, not a system replacement

Anahera can work standalone on day one and integrate with your existing systems later through API, sheets, exports, or approved workflows. Your agency keeps its current tools; the AI layer captures, routes, and reports operational cases around them.

The daily leak

Staffing agencies lose hours every day to repetitive employee calls.

Your coordinators were hired to manage people, clients, and placements - not answer the same questions all day and night.

After-hours callsSick leave, late arrivals, shift questions, address requests, transport problems.

Interrupted coordinatorsYour team cannot focus on placements, clients, or revenue when the phone never stops.

Lost informationCalls happen, but insights are not structured, tracked, or used to improve operations.

No operational visibilityOwners often do not know which clients, workers, or shifts create the most chaos.

VOORBEELD VAN DE WERKDRUK 5 offices × 15 calls per workday = 75 interruptions per day

About 1,500 employee cases every month — each one must be answered, registered, routed and followed up.

Pain points and solution

The problems they already feel, mapped to the operating system we install.

See how Anahera handles the calls that take up your coordinators' time.

Pain point

The coordinator phone becomes the after-hours emergency process.

Workers call about sickness, transport, housing, payroll and shift questions when the right person is busy or offline.

Anahera solution

AI Coordinator answers 24/7, collects the key details and routes each case according to your process. Payroll questions can go directly to back office and the responsible coordinator at the same time.

Pain point

Routine calls steal time from placements and client work.

Coordinators lose focus because they keep repeating addresses, start times, transport details and standard instructions.

Anahera solution

The system handles repeatable questions and only escalates cases that need human judgment or client-specific action.

Pain point

Important call information disappears after the phone call.

Managers hear anecdotes, but they do not get structured data about what happened, where, why and how often.

Anahera solution

Every conversation becomes a structured ticket with category, worker, client, location, priority, recording and next action.

Pain point

Branches only discover patterns once they already hurt operations.

Repeated housing complaints, transport delays or absence spikes are hard to spot across clients and locations.

Anahera solution

The dashboard highlights risk signals, branch health, client hotspots, housing problems and weekly manager actions.

VAN TELEFOONDRUK NAAR CONTROLE

Eén gesprek wordt direct een bruikbare operationele case.

Medewerker belt→ AI begrijpt en structureert→ Juiste persoon krijgt actie→ Management ziet het patroon

The system

Meet Anahera Workforce OS - your managed AI operations layer.

We combine AI voice, WhatsApp automation, escalation workflows, reports, integrations, and a Workforce Command Center into one managed system built specifically for staffing agencies.

AI Coordinator

Answers employee calls 24/7 and handles sick leave, late arrivals, shift questions, workplace addresses, housing issues, callbacks, and urgent escalation.

Communication Hub

Connects phone, WhatsApp, SMS, and email so workers and coordinators receive the right follow-up without manual chasing.

Workforce Command Center

Shows live calls, open issues, call reasons, client hotspots, branch health, hours saved, recordings, and recommended actions.

Workforce Intelligence

Turns conversations into intelligence: repeated questions, risky clients, problematic locations, late arrival patterns, and sick leave trends.

AI Reports

Daily, weekly, and monthly operations briefs for managers with call volume, escalations, risks, and next actions.

Integration Layer

Works as an independent web-based add-on first, then connects to ATS, CRM, planning, Google Sheets, or client systems when API access is available.

Done for you

No software to configure. No technical team required.

Anahera is not a self-service SaaS login. It is a managed AI workforce operations system implemented by our team.

We build it We connect it We train it We test it We launch it We manage it

Your team does not need to manage telephony providers, automation tools, APIs, or technical integrations. We manage the complete technical layer, while your existing systems stay in place.

Managed service included

This is not just usage. It includes the Anahera operating service around it.

The monthly fee includes ongoing support, monitoring, prompt changes and improvement work so the system keeps getting better after launch.

Support hotlineDirect support channel for questions, demo issues and operational adjustments.

Monthly evaluationWe review calls, ticket quality, usage, risks and what should be improved next.

Prompt changesWe update language, questions, escalation logic and case handling as the agency learns.

24h response pathIf an Anahera-managed part breaks, we respond within 24 hours and push a fix path.

Live demo

Try the AI Coordinator before you book a call.

Call the demo, report a typical staffing issue, and see how the AI collects information, confirms the case, creates an operational record, and prepares WhatsApp or email follow-up.

Open Voice Demo

New Workforce Case Created

Worker sick leave

Client: DHL Tilburg
Priority: High
AI Status: Resolved
Coordinator Action: Notification prepared

Recorded conversation examples

Hear how Anahera handles real staffing scenarios.

These controlled demonstration recordings show the complete conversation from worker request to operational confirmation.

Operational analytics

One clear view of what is happening across the organization.

Every conversation adds structured data. Management sees patterns and risks without reading every ticket or listening to every recording.

LAST 7 DAYS · EXAMPLE DATAOrganization overview

Live reporting

Employee calls486+12% vs previous week

Resolved by AI72%without coordinator action

Urgent escalations18routed to the right team

Why employees contacted youcases

Sickness
Transport
Planning
Housing

AI MANAGEMENT INSIGHT Transport incidents are concentrated around two early shifts.

Review the pickup plan for Eindhoven before Monday. The system identified 31 related calls and prepared the underlying cases.

Weekly contact loadPeak: Monday 06:00–09:00

MONTUEWEDTHUFRISATSUN

Branch attentionbased on open cases and SLA risk

Eindhoven
Tilburg
Rotterdam

Illustrative data. Your dashboard is configured around your branches, clients, processes and reporting priorities.

Quarterly conversation review

The Coordinator improves with the operation it serves.

Every quarter, Anahera reviews real call patterns with your team. We identify repeated questions, failed handoffs and missing answers, then update the prompt, routing rules and knowledge used by the Coordinator.

Based on real call patterns Changes reviewed with your team

01Review conversationsFind repeated questions and weak moments.

02Agree improvementsChoose changes that matter to your operation.

03Update and testImprove prompts, answers and routing.

04Measure the next quarterSee whether the change reduced workload.

Wow outputs

What the client actually sees after one worker call.

The demo should not end with a voice conversation. It should end with visible operational output that feels useful immediately.

Structured ticket

Worker, client, branch, language, issue type, urgency, summary, action taken and follow-up are captured automatically.

Coordinator notification

WhatsApp, SMS or email can be prepared or sent to the right coordinator with clean case context.

Voice recording

Calls can be replayed, downloaded and retained only for the agreed GDPR-safe period.

Management insight

The same call updates branch score, issue charts, client hotspots and the Monday manager report.

Phone deployment

One primary number, intelligent overflow, or after-hours only.

Anahera is configured around your preferred operating model. It can become the main employee contact number, answer only when a coordinator does not pick up, or take over outside office hours.

Primary employee numberAll employee calls enter one consistent AI-supported workflow.

Coordinator overflowCalls route to Anahera only when the coordinator is busy or unavailable.

After-hours coverageAnahera answers evenings, nights and weekends while your normal daytime process stays intact.

Pricing

Start with five offices. See the whole organization in one dashboard.

Launch five offices as one organizational rollout. Each office keeps its own workflow and reporting, while management gets one organization-wide view from day one.

Number of officesChoose the rollout scale

Managed Workforce OS

€1,499per office / month

Monthly total for selected rollout€7,495

Five offices · 5,000 included minutes · organization dashboard included

Plan this rollout

Choose the implementation speed

Standard implementationGo live within 7 days after input

€2,900

Priority upgradeGo live within 48 hours after input

+ €1,000

Implementation is charged once. The priority option makes the total implementation fee EUR 3,900.

Prices are quoted excluding VAT. For eligible EU B2B customers with a valid VAT number, VAT is reverse charged where applicable.

30-day launch guarantee

The agreed five-office scope works — or your first service month is refunded.

If the agreed workflows and organization dashboard are not delivered during the first 30 days after go-live, notify us. We have 14 days to correct the agreed scope. If we cannot, we refund the first monthly managed-service fee.

Limited implementation capacity

Every five-office rollout receives a dedicated build and testing window.

For that reason, we accept only the rollouts our team can implement properly. The next available start date is confirmed during the demo and reserved after the agreement and implementation payment.

Call allowance

1,000 minutes are included with each office.

Start with the included allowance and review real usage after the first full month. If call volume grows, choose a package or pay only for the additional minutes used.

Included every month 1,000 minutes Included in the EUR 1,499 monthly service.

Additional usage EUR 0.29 / minute Applied when no additional package is selected.

Extra 500 EUR 125 For offices that need a little more capacity.

Extra 1,000 EUR 225 A lower rate for consistently higher call volume.

Minutes are measured from connection until the call ends. Allowances reset each billing month and unused minutes do not roll over. Usage outside the agreed service scope is confirmed separately before activation.

What you receive

A complete operational service, not just a talking bot.

Every call follows a clear rule: resolve automatically, prepare human follow-up, or trigger the emergency path.

AI COMPLETES

Routine information without coordinator work

Workplace addresses and directions
Confirmed shift times and instructions
Standard answers from approved agency knowledge

PERSON TAKES OVER

A complete case instead of a missed call

Absence and replacement decisions
Payroll, housing and client-specific exceptions
WhatsApp automatic; e-mail available on demand

IMMEDIATE DANGER

112 instruction and internal emergency alert

AI never replaces emergency services. The caller is told to contact 112 immediately. If the worker is already identified, the internal alert is registered and routed as well.

Included operational scenarios

Sick leaveCollects worker, client, shift, reason, expected absence length, and replacement signal.

Late arrivalCollects estimated delay, client, shift, reason, and sends the right notification.

Shift questionsAnswers time, location, client, contact person, and instruction questions.

Housing issuesCaptures technical service requests, access problems, safety flags, and housing follow-up.

TransportCaptures pickup point, affected shift and transport failure and alerts the coordinator.

PayrollRecords the period and discrepancy without making a payment decision.

Urgent escalationDetects urgent cases and routes structured context to the right person.

Operational intelligenceFinds patterns across branches, clients, workers and locations.

Priority launch

48h

From kickoff to a working AI Coordinator in two business days.

Designed for agencies that want to start with one clear workflow, test it on real scenarios and expand after launch.

DAY 1Configure and connectNumber, call flow, contacts, languages and escalation rules.

DAY 2Test and launchReal scenarios, final adjustments and production handover.

What we need from you

Fast launch only needs the operational basics first. API can come later.

The system can start as a secure independent web layer. Deeper ATS, CRM or planning integrations are optional and quoted separately.

01Coordinator contacts

Who receives absence, transport, housing, payroll and urgent escalation cases.

02Branch and client examples

Office names, example clients, locations, housing names and common shift scenarios.

03Top call reasons

The most common worker questions and what a good answer or escalation should be.

04Languages

Which languages matter first for workers: for example Dutch, Polish, English, Spanish, Romanian or Ukrainian.

05Communication rules

When the system should use WhatsApp, SMS, email, dashboard-only review or human escalation.

06Optional system access

ATS/API, Google Sheets, exports or planning data if the agency wants deeper automation.

Onboarding

A simple process designed for busy staffing agencies.

Discovery callWe map employee calls, issues, shifts, clients, and escalations.
Agency input formYou provide FAQs, scenarios, languages, contacts, and workflows.
System buildWe build AI Coordinator, workflows, command center, and reports.
Test callsWe test sick leave, late arrival, wrong address, schedule, and urgent escalation.
Go liveYour AI Coordinator starts handling calls and logging issues.
Optimization reviewWe review real conversations and improve the system monthly.

Why this is different

Not another AI voice bot. A managed workforce operations system.

Basic AI Voice BotAnahera Workforce OS

Answers callsManages workforce issues

Generic promptsAgency-specific workflows

No operational dashboardWorkforce Command Center

No business intelligenceAI recommendations and reports

Self-service setupDone-for-you implementation

Limited value after callEvery call becomes insight

Book a live demo

Choose a 30-minute time that works for you.

Meet Anahera on Google Meet. Available times are shown in your local time zone, and booked events in Kevin's calendar are blocked automatically.

30 min · Google Meet

See the working system, not a slide deck.

Call the AI Coordinator during the meeting
See the case, notification and dashboard output
Discuss the right setup for one office or a full organization

Available Monday to Friday 09:00–16:00

Eight start times each day. The calendar automatically shows them in your local time zone.

Choose a time No form before you see the available times.

Prefer a separate window? Open the booking page in a new tab.

FAQ

Questions staffing agencies ask first.

Is this just a voice AI bot?

No. The AI Coordinator is one part of Anahera Workforce OS. The full system includes workflows, escalation logic, WhatsApp/SMS/email communication, reporting, and a Workforce Command Center.

Do we need to configure anything ourselves?

No. We configure, test, launch, and manage the system for you. Your team only provides required operational information during onboarding.

How fast can we go live?

Standard deployment goes live in 7 days after receiving all required materials. Priority deployment can go live in 48 hours.

What happens if the AI cannot solve an issue?

The AI escalates the case to the right person with structured information, so your coordinator receives context instead of a random missed call.

Can it work in multiple languages?

Yes. The system can be configured for multilingual staffing agencies depending on the required languages.

Do we still need coordinators?

Yes. Anahera removes repetitive work so coordinators can focus on clients, placements, exceptions, and growth.

Private demo offer

Ready to run your staffing operations with AI?

Your coordinators keep the human relationships. Anahera removes the repetitive operational chaos around them.